CASCABEL COMMUNITY CENTER BYLAWS
ARTICLE I: Name
The name of this corporation, which is a 501(c)(4) non-profit corporation organized under the laws of the State of Arizona, is Cascabel Community Center, Incorporated.
ARTICLE II: Mission
The mission of the Cascabel Community Center, Inc. shall be to:
Foster community relationships,
Provide and encourage participation in community events for all age groups,
Support community charitable efforts,
Promote community educational opportunities,
Aid community cultural development,
Extend community communications to San Pedro Valley residents,
Manage and maintain the Cascabel Community Center facilities,
Provide emergency shelter during a natural disaster and/or times of need.
ARTICLE III: Members
Section 1. Membership in Cascabel Community Center, Inc. shall be open to persons who own property or live in the proximity of the San Pedro River between Tres Alamos Wash and Redington.
Section 2. Meetings of the corporation and social events at the community center will be open to all members.
Section 3. Voting membership in the corporation will be granted to those paying annual dues of $1.00 per adult (age 18 or over).
ARTICLE IV: Officers
Section 1. The management of the corporation shall be vested in a board of directors of seven members.
Section 2. The board of directors shall elect its own chairman, secretary, treasurer, and corporation agent. The chairman shall have the power and duty to conduct and supervise the business of the corporation generally and to conduct executive and membership meetings. The secretary shall keep the records of the corporation and make reports from time to time as requested. The treasurer shall keep record of the organization’s budget and prepare financial reports as needed.
Section 3. Two members of the same family cannot serve on the board at the same time.
Section 4. The term of office of each board member shall be one year.
Section 5. The members of the board of directors shall receive no compensation for their services.
ARTICLE V: Meetings
Section 1. The place, date and time of meetings of the membership shall be determined by the board of directors.
Section 2. An annual meeting shall be held during October to elect a board of directors, to present reports of officers and committees, and for any other business. Notice of the meetings shall be in accordance with these Bylaws and the Articles of Incorporation.
Section 3. Notice of meetings of the general membership shall be in writing, shall state the nature of business to be transacted, and shall be delivered electronically to the email account appearing on the books of the corporation or deposited at the residents’ mailbox. Such notices shall be sent seven (7) days prior to the date of the proposed meeting.
Section 4. The time and place of meetings of the board of directors shall be determined by the Chairman. In the event of his or her disability or refusal to act, then the same shall be determined by any two members of the board.
Section 5. The order of business at all meetings will be:
- Call to order
- Minutes of previous meeting
- Election if needed
- Other business
ARTICLE VI: Voting
Section 1. A quorum of the board of directors shall be four directors.
Section 2. No minimum number of voting members shall be required to constitute a forum of members. Fifteen (15) voting members must be present to transact business for the membership. All adults (18 years and older) in a family may vote if they have paid their dues.
Section 3. Voting on all questions at meetings shall be a simple majority vote, by hand vote. Elections of the board of directors will be by written ballot.
Section 4. No proxies shall be recognized, either for the board of directors or for the membership.
ARTICLE VII: Conflict of Interest
Section 1. Any member of the board who has a financial, personal, or official interest in, or conflict (or appearance of a conflict) with any matter pending before the Board, of such nature that it prevents or may prevent the member from acting on the matter in an impartial manner, will offer the Board to voluntarily excuse him/herself and refrain from discussion and voting on said item.
ARTICLE VIII: Fiscal Policies
Section 1. The fiscal year of the board shall be October 1st through September 30th.
Section 2. The membership shall instruct the board to spend no more than $2,000.00 of funds available without first consulting the general membership.
Section 3. All money shall be deposited in a financial institution designated by the board.
Section 4. The books and records of the corporation shall be kept where designated by the board and shall be open to inspection at reasonable times and places by the officers, directors and members.
Section 5. The writing of checks shall be by the treasurer with the approval of the board. The chairman or agent may write checks with the approval of the board if the treasurer is out of the area or incapacitated.
Section 6. All contracts, instruments, documents, and the making and obtaining of loans shall require the signature of the agent plus the chairman. If either is out of the area or incapacitated, the treasurer may sign.
ARTICLE IX: Amendments
Section 1. These bylaws or any part thereof may be amended, altered, or repealed by a majority vote at any regular or special meeting of the membership
October 25, 2014